Personal Information We Collect
It is always up to you whether to disclose personally identifiable information to us. However, if you elect not to do so, we reserve the right not to register you as a user or provide you with Job Orders for media services. “Personally identifiable information” means information that can be used to identify you as an individual. For example:
Your name, company name, entity type, email address, phone number, business address, emergency contact information, equipment, licenses, certifications, links to sites managed by you, bio, portrait, etc.
Your f8 system user ID and password
Account settings and preferences that you provide to us
Your device’s domain name and IP address indicating where your device is located
Session data for your login session
Other Information We Collect
We may collect other information that cannot be readily used to identify you in order to assess how users access and utilize the site. This data is valuable to the company for various internal purposes, including troubleshooting and improving the site's functionality. The information we collect might include your Internet service provider, type of web browser or operating system, IP address, viewed pages, time and duration of site visits, crash logs, and other information relating to site usage. We may use this information, individually or in the aggregate, for technical administration of our website(s); research and development; account administration; and to help us manage our Affiliate Program more effectively.
The Calendar Settings feature in the system enables you to grant access to your personal calendar for scheduling purposes. When your calendar is connected, we can access personal events on your calendar so that we know when you are available for appointments and when you are not. We do not access the details of the personal events on your calendar, and we only display them as “Busy” in our scheduling system. When connected, we are also able to post f8 appointments and Job Orders directly to your calendar for your convenience. If the appointment is put on hold, rescheduled, or cancelled, your calendar will automatically be updated accordingly. You can revoke our access to your calendar at any time. We store the information from your calendar in our system for operational purposes and we purge this information when it is more than 30 days in the past. Information supplied by us regarding f8 Job Orders, assignments and associated appointment information is stored and archived in our system indefinitely for business recordkeeping purposes.
We use “cookies” to store personal data on your device to enhance our site's functionality. Most web browsers are initially set up to accept cookies. You can reset your web browser to refuse all cookies or to indicate when a cookie is being sent. Please note, however, that certain features of the site might not function if you delete or disable cookies.
SMS/Text Message Data
We utilize SMS, also known as text messaging, in our system to notify you of various things regarding your Job Orders and appointments. These system-generated text messages include order appointment requests, appointment reminders, etc. We store text messages in our system and if you respond or communicate with us via text message, we reserve the right to retain this information indefinitely. You must opt in to utilize text messaging, and you can opt out at any time using the SMS settings in your profile. Apart from system-generated text messages, we may communicate with you regarding your Job Orders and appointments via ad hoc text messages. If you prefer not to communicate in this way, please let us know and we can communicate with you via standard telephony.
How We Use Your Personal Information
If you do provide personally identifiable information to us, either directly or through a partner, we will:
Take commercially reasonable precautions to protect the information from loss, misuse and unauthorized access, disclosure, alteration and destruction;
Not use or disclose the information except:
As necessary to provide information to you regarding Job Orders that have been accepted, declined or not yet accepted;
In the aggregate with other information in such a way so that your identity cannot reasonably be determined (for example, statistical compilations);
As required by law, for example, in response to a subpoena or search warrant;
To outside auditors who have agreed to keep the information confidential;
As necessary to enforce the Terms of Service;
As necessary to protect the rights, safety, or property of f8, its users, or others; this may include exchanging information with other organizations for personal safety, fraud protection and/or risk reduction.
How We Utilize Personal Information
Our website might use personal information for periodic general announcements to users. We may use user information to provide general announcements that can include notifications, updates regarding the company or the site, etc. We may need to use personal user data in connection with website maintenance, upgrades, new releases, or analytics data review or compilation. We may be required to share user data with any third-party service providers that we might engage to assist in these efforts. Similarly, we might need to share user information in connection with third-party providers of various services. However, we make every effort to ensure that these service providers employ adequate security measures with respect to user data.
Sharing User Data
We will take all reasonable precautions and employ prudent practices to protect the security of your data. However, it is possible that your data may be subject to malicious attacks, viruses, malware, data breach or some other form of compromise. As such, we urge you to understand that your transmission of personal data into our system is entirely optional and at your own risk, and that we offer no direct compensation for attacks that result in a data breach or other harm.
Compliance with Laws
Storage and Maintenance of User Data in the United States
We collect and store all user data domestically, and as such we are subject to the laws of the United States of America, regardless of the country from which the data originates. We may store your data on servers provided by third party hosting vendors and cloud service providers with whom we have contracted.
Your Privacy Responsibilities
We urge you to carefully protect the personal information that you submit on the site – including your passwords, usernames, location, images, and videos – so that third parties can't manipulate your account or assume your identity. To help protect your privacy, never share your user ID or password with anyone else. Also, be sure to logout from the f8 web application or mobile app when you are finished using it. Finally, we urge you to take reasonable steps to protect your computer and other devices by keeping them updated with respect to operating systems, patches, updates, etc. and to take reasonable precautions to guard against “malware” (viruses, phishing, etc.), by installing and updating suitable anti-virus and anti-malware software.
How to Update Your Personal Information
You are permitted to correct, update, or change your personal information at any time by logging into your account and making updates to your profile. You can unsubscribe from general and marketing communications from us at any time by clicking the Unsubscribe link in the email or by responding and requesting to be removed. You also have the ability to disable your account at any time by notifying us in writing using the contact information we have in effect at the time.
Notice to European Union users
Our operations are located primarily in the United States. If you are located in the European Union (EU) and you provide information to us, the information will be transferred out of the EU to the United States. By providing personal information to us, you are consenting to its storage and use as described herein.
Information Collected from Children
Our site is meant to be used only by photographers, videographers and other media providers who are at least 18 years of age. You must be at least 18 years old to use our website(s) and service(s). We do not knowingly collect information from minors under 18 (See the U.S. Children’s Online Privacy Protection Act).
Questions and Comments